Booking Information
At this time, most of our performances are in the Lancaster, Pa., area and surrounding counties, although we have performed in New York, New Jersey, and Maryland. We are available for presentations Mondays through Saturdays.
Before you book us, please:
If you have any questions and/or would like to check availability, please contact us.
Before you book us, please:
- Thoroughly review the What To Expect, Rates, and Payments sections (below) and the Sample Contract.
- Fill out the Request Form (below).
If you have any questions and/or would like to check availability, please contact us.
What To Expect
When you host a presentation, we will...
1. Provide a 45- to 60-minute interactive presentation interspersed with educational information about geography, language, climate, and customs from around the world. 2. Gear our program for your audience. 3. Return your e-mails and phone calls within two business days. 4. Send you a contract outlining the details of the arrangement. 5. Confirm the engagement approximately one week before our scheduled performance. 6. Provide a cell phone number to contact the presenter/facilitator on the day of the engagement in case of an unexpected turn of events. 7. Arrive approximately 30 minutes before the performance (depending on the amount of setup). 8. Provide copies of an activity handout for each attendee. 9. Give you an opportunity to provide specific feedback about our presentation and communication. |
When you host a Kids and Cultures presentation, we request that you...
1. Complete the entire request form, providing as much information as possible to help us prepare for the presentation with your group. 2. Return the signed contract and deposit within two weeks of receiving the contract. 3. Contact us immediately with any changes in the specifications (such as location, time, number of attendees). 4. Reply to our correspondence in a timely manner. 5. Pay according to the contract details. 6. Adequately publicize the performance. 7. Spell our organization's, presenters', and shows' names correctly in your publicity. 8. Respond to our request for feedback within one week of the presentation. |
Thank you for taking time to review these expectations. If you have any questions or concerns, please contact us. Thank you!
Rates
Please note that an additional mileage fee of $.58 per mile round trip from Lancaster City will be added (per the 2019 IRS mileage reimbursement rate).
Weekday Daytime School-year Rates
1 show: $800 Additional back-to-back shows at the same location, booked at one time on one contract: $600 Additional shows on different days or at different locations, booked at one time on one contract: $700 Evening/Saturday/Summer Rates 1 show: $900 Additional back-to-back shows at the same location, booked at one time on one contract: $700 Additional shows on different days or at different locations, booked at one time on one contracts: $800 Library Rates (Summer) 1 show: $500 Additional back-to-back shows at the same location, booked at one time on one contract: $250 Additional shows on different days or at different locations, booked at one time on one contract: $50 off each additional show We reserve the right to add a $50 fee for hosts who do not follow the guidelines of the contract, i.e. not sending the deposit beforehand, not paying the balance in full on the day of the event, and/or requiring significant additional paperwork. |
Payments
We require a 25% non-refundable deposit to reserve a date, and the balance to be paid the day of the event.
Make checks payable to Kids and Cultures. Send your deposit check, along with your signed contract, to Kids and Cultures, 823 N. Duke St., Lancaster, PA 17602. Give a check for the balance due to the facilitator on the day of the presentation.
Cancellations/Rescheduling
You may cancel at any time prior to one month before the event. The original deposit may be used to secure a new date. For cancellations within less than one month of the scheduled event, we require a payment of 50% of the total rate.
If, because of illness or weather conditions, we need to cancel after a date has been confirmed, we will re-book with the nearest available date that suits both parties.
Make checks payable to Kids and Cultures. Send your deposit check, along with your signed contract, to Kids and Cultures, 823 N. Duke St., Lancaster, PA 17602. Give a check for the balance due to the facilitator on the day of the presentation.
Cancellations/Rescheduling
You may cancel at any time prior to one month before the event. The original deposit may be used to secure a new date. For cancellations within less than one month of the scheduled event, we require a payment of 50% of the total rate.
If, because of illness or weather conditions, we need to cancel after a date has been confirmed, we will re-book with the nearest available date that suits both parties.